Ref 5.1 |
The admission policy and procedures are effective to ensure safety and welfare of children when they start at the setting. |
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Red |
Information collated at the admissions processes is done via a form. No additional information is collated that can support the ongoing safeguarding of the child. This is formal and limited. Information is not shared or reviewed by the Designated Safeguarding Lead. |
Amber |
There is an admission policy and processes which include actions which support the promotion and safety of children when they first join the setting. Appropriate safeguarding information is sought, and support offered – a follow meeting is set up to discuss further. Information that is proactively sought:
Parents and families are told explicitly around why and how support can be offered around requests for sensitive information about safeguarding. For example:
The setting has allocated and dedicated staff to coordinate the experiences for families (which can include access to the SENDCo /Designated Safeguarding Lead). A plan is put in place before children start considering any vulnerabilities or concerns that are identified. This is done in partnership with the family. |
Green |
In addition to the conditions in the AMBER: The setting has evidence of being able to have a forum around asking more sensitive questions that are sensitively explored beyond admissions. A support offer is evidenced. Pre- visits are encouraged where parents/carers can be supported with transitions. Where there is suspicion of vulnerability or a safeguarding concern, professional curiosity is exercised (e.g., phone call is made to the previous setting). |
Resources | |
Ref 5.2 |
The setting has an effective privacy notice which supports the safety and welfare of children. |
Red | There is a privacy notice are inconsistently managed. For example, it hasn't been reviewed in over a year and or has not considered additional vulnerability status - for children in care and or those who may be survivors of abuse. |
Amber |
The Privacy Notice (previously known as a Fair Processing Notice) is signed by parents/carers when they register with the setting. They are reviewed annually by the Data Protection Officer and reviewed and shared whenever a significant change is made as to how you process personal data (E.g., introduction of CPOMS). |
Green |
In addition to the conditions in the AMBER: Attempts have been made to ensure that children are aware of their own data and why the setting keeps them safe as part of a wider piece of interventions. There is an appropriate privacy policy which sets a whole setting culture to consider sensitive and personal data of all members of the setting's community. There is evidence that the Designated Safeguarding Lead can trigger and review a child/family privacy notice when there has been a change in circumstance. |
Resources |
Child-friendly privacy notices for schools (dataprotection.education) |
Ref 5.3 | The setting have an effective number of contacts for each child. |
Red | The setting only seeks to obtain contacts from those with parental/carer responsibilities. There is evidence that the setting does not have more than one contact for every child. |
Amber |
The setting has more than one emergency contact for each child. It is made clear with parents who is able to be an emergency contact including close friends and wider family members. These are not just those with parental/carer responsibility. Emergency contacts are reviewed and updated at least on an annual basis. This can be done through a home school agreement. |
Green |
In addition to the conditions in the AMBER: The setting is complaint with local safeguarding partnership’s expectation of having three emergency contacts for children. In the case of young carers or for children in residential settings, children can contact parents/carers when necessary. This is facilitated in a way which does not prevent the setting from proportionately monitoring and controlling the use of electronic communications. |
Resources | |
Ref 5.4 | There is a home setting agreement where expectations are clear about parental/carer duties. |
Red | There is a home setting agreement. This is not evidenced for each child and their family. |
Amber |
There is a home setting agreement which is signed at least at the point of admission for each child. The agreement has been drafted with the Designated Safeguarding Lead and contains basic requirements around what the setting's expectations are around the how they are expected to keep the child safe. These are present for each child and family. |
Green |
In addition to the conditions in the AMBER: There is evidence that the setting refreshes a home setting agreement (even a reduced version) with parents/carers on an annual basis to reflect changes and developments in policy and practice. This is used and supplemented alongside wider engagement pieces such as newsletters/parent/carer portal/apps. |
Resources |